About the job

About the job 
 
Our client is a global maritime company engaged in commercial ship management and ownership, operating a diverse fleet across various shipping sectors. The organization emphasizes regulatory compliance, governance standards, and digital transformation in fleet and corporate management. 
This position is part of the Legal & Compliance team, supporting a broad range of corporate secretarial responsibilities. The role ensures compliance with applicable legal and regulatory requirements and upholds best practices in corporate governance across the organization and its affiliates. 
 
Key Responsibilities: 

• Manage corporate secretarial functions including company incorporations and dissolutions, preparation of board resolutions, powers of attorney, regulatory filings, statutory register maintenance, and document notarization/legalization. 
• Ensure timely annual compliance in accordance with each entity’s jurisdiction of incorporation. 
• Coordinate with both local and international company secretaries to ensure accurate and consistent governance practices. 
• Administer and maintain corporate records within the company’s entity management platform (e.g., Diligent Entities). 
• Track and report on key performance indicators relevant to corporate secretarial and compliance operations. 
• Perform administrative duties including accurate record-keeping and documentation support. 
• Undertake additional responsibilities or projects as directed by senior management. 

Qualifications & Experience: 

• At least 5 years of relevant corporate secretarial experience, with a strong foundation in company law and corporate governance. 
• Professional qualifications such as ICSA (Institute of Chartered Secretaries and Administrators) or an equivalent tertiary degree are preferred. 
• Solid understanding of statutory obligations under Singapore law and familiarity with other international jurisdictions is advantageous. 
• Knowledge of compliance and anti-money laundering (AML) regulations is a plus. 
• Strong written and verbal communication skills. 
• Proven ability to manage multiple priorities and deadlines independently. 
• High level of accuracy, initiative, and attention to detail. 
• Resilient and able to perform well under pressure. 

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