< Back to jobs

Executive Assistant

Job title: Executive Assistant
Contract type: Permanent
Location: Singapore
Industry: Executive Management Human Resource
Start Date: 20/06/2022
Reference: 31952
Contact name: Gilaine Han
Contact email: gilaine@formativesearch.com
Job Published: January 01, 1970

Job description

Our client is an established Renewable Energy Developer & Investor focused on Asia. They are currently looking for an experience Executive Assistant for their Singapore Office. 

 

Responsibilities 

General secretarial duties 

  • Maintain calendars and schedules, organize appointments and meetings, manage travelling arrangements and accommodation bookings, prepare and distribute correspondence, answer, screen and direct incoming calls and compile and present special reports, handle on-site visitors.
  • Maintain the Director’s agenda and assist in planning appointments, board or investment committee meetings, conferences etc.
  • Act as a liaison and coordinator with the in-country team as well as third party secretarial firms to assist with finalisation of documents for printing, signing of documents, purchase of stationery (such as stamp papers, round stamps) and ensure appropriate filing of signed documents on Sharepoint.
  • Work closely with the line manager/legal team and assist in setting-up of relevant board meetings, checking diaries, finalisation of papers, filing & signing of resolutions, etc. Also, attend board meetings to help coordinate matters, manage paperwork, etc.

HR Function 

  • Work in close collaboration with the HR team in preparing paperwork for hires and terminations, manage work permit applications, conducting orientation for new staff, maintaining employee personal files and attendance records, participate actively in the planning and organizing of office events
  • Co-create procedures, propose improvements on pre-existing procedures and ensure adherence to policies and procedures by colleagues

Administrative & Finance function 

  • Act as a liaise on and coordinator with the IT department to ensure local IT functions
  • Manage petty cash, monitor and record expenses and preparation of expenses reports, process accounts receivable and accounts payable as well as reconciliations
  • Manage and process payroll and monitor leave management system

General Office Management

Skills & Requirements 

  • University Degree or other relevant qualifications 
  • Confidentiality, discipline and professionalism  
  • Shows enthusiasm and committed to working in a fast paced environment, and work independently
  • Highly collaborative, willing to listen and learn 

Email Alecia at alecia@formatiesearch.com with your most updated CV if you think you are a good fit for this role. 

 

Apply for this job

Share this job