Job description
Our client is an established Renewable Energy Developer & Investor focused on Asia. They are currently looking for an experience Executive Assistant for their Singapore Office.
Responsibilities
General secretarial duties
Maintain calendars and schedules, organize appointments and meetings, manage travelling arrangements and accommodation bookings, prepare and distribute correspondence, answer, screen and direct incoming calls and compile and present special reports, handle on-site visitors.
Maintain the Director’s agenda and assist in planning appointments, board or investment committee meetings, conferences etc.
Act as a liaison and coordinator with the in-country team as well as third party secretarial firms to assist with finalisation of documents for printing, signing of documents, purchase of stationery (such as stamp papers, round stamps) and ensure appropriate filing of signed documents on Sharepoint.
Work closely with the line manager/legal team and assist in setting-up of relevant board meetings, checking diaries, finalisation of papers, filing & signing of resolutions, etc. Also, attend board meetings to help coordinate matters, manage paperwork, etc.
HR Function
Work in close collaboration with the HR team in preparing paperwork for hires and terminations, manage work permit applications, conducting orientation for new staff, maintaining employee personal files and attendance records, participate actively in the planning and organizing of office events
Co-create procedures, propose improvements on pre-existing procedures and ensure adherence to policies and procedures by colleagues
Administrative & Finance function
Act as a liaise on and coordinator with the IT department to ensure local IT functions
Manage petty cash, monitor and record expenses and preparation of expenses reports, process accounts receivable and accounts payable as well as reconciliations
Manage and process payroll and monitor leave management system
General Office Management
Skills & Requirements
University Degree or other relevant qualifications
Confidentiality, discipline and professionalism
Shows enthusiasm and committed to working in a fast paced environment, and work independently
Highly collaborative, willing to listen and learn
Email Alecia at alecia@formatiesearch.com with your most updated CV if you think you are a good fit for this role.